Thank you for considering an event at the Marblehead Parenting Tot Club!

Below are answers to common questions. Once you confirm a date, we will be in touch to go through all of the specifics.

​To discuss options, add-ons, availability and to reserve a date please email!

Scheduling

We typically reserve time slots for private parties and events on:
Saturdays 1pm & 4pm
Sundays 10am & 1pm
Weekdays after 6pm

**If you have a small group we can also offer hourly room rentals with general open play access and/or child care for your guests during regular business hours (pending availability). Contact us to discuss availability and pricing.**
​

What's Included?

Party Basics - Base Price ($285):
  • 30 mins set up time (before your reserved time)
  • 60 mins of open play
  • 30 min food and cake
  • Up to 20 children*
  • 1 staff person to help set up, flow, and clean up
  • Private access to the play area, party room, classrooms

*If there will be more than 20 child-guests sitting down for cake we'll need to arrange for more chairs and a different setup in the room. Pending ages, we may also require additional supervision/an extra staff person during the party.

** Party deposits are applied to the balance of the party fee, but are not refundable. If you need to cancel a party, we will try to help you apply the deposit towards a future/different date.
​
Equipment Available for Use:
  • 4 Blue Child Height Tables (2’x4’ & 22” high)
  • 20 Blue Children’s chairs
  • 4 Folding Tables (4ft long x 2ft wide adjustable heights)
  • 1 Folding Table( 5ft long x 28in wide)
  • 18 black folding chairs (adult size)
  • 5 White café tables (29.5”x29.5”)
  • 10 White café chairs (adult size)
  • Coffee maker (2L air-pot with a pump, 1.5L & 24oz insulated carafes) if you want to bring coffee to brew for your guests, etc. (the staff person can help operate it)
  • Small microwave and a small toaster oven 
  • Full size freezer and fridge space for ice, cake, ice cream, etc. 
  • A few standard dishes/bowls, silverware, etc. if you forget something, but can’t guarantee what will be available on that day.

What is the Host is Responsible for?

Unless otherwise arranged/confirmed in advance, the host is responsible for all supplies, entertainment, activities, equipment NOT listed above.

Including, but not limited to:
  • Balloons, themed party decorations
  • Table covers, plates, cups, napkins, utensils
  • Food, beverages, cake, candles, snacks, ice, condiments (Please note: we are a NUT FREE facility)
  • Serving containers/bowls
  • Beverage / ice bins
  • Entertainment & supervision of kids/guests, etc.

Please also note:
  • As the host of a private party you assume responsibility for your guests, their safety and actions within the space and all of the items you or your guests bring in to the space for the event.
  • We are a shoes off (for everyone) and socks required (for adults) space, so please let your guests know. If someone needs them, we have socks available for $2 to purchase, let us know if you would like us to bill your guests directly or added to your bill.
  • We are a nut-free facility, please make sure the food and beverages you and your guests bring in the space are free of peanuts and other tree nuts (including almonds, hazelnuts, walnuts, cashews, etc... coconut is OK)
  • To protect everyone's health, we ask all guests (adults and children) to wash or sanitize their hands before they enter the space and if anyone has had signs of illness, fever or vomiting within 24hrs to please stay home.
  • By attending or participating in an event or activity at Marblehead Parenting, the host and guests agree to the terms, conditions and general liability waiver posted here on our website and printed/available for review at our front desk.


Available Add-ons

  • $10 per pot - Brewed Coffee (with sweeter, milk, cups & lids)
  • $10 Bubble Machine
  • $10 Disco Light Machine
  • $15 Small Bounce House – set up in the large classroom
  • $15 Ride-on train (best for 4 and under)
  • $30 extra 30 min
  • $20-30 per hour – extra staff helper/or paid supervision in the play space*
  • $30 Sara’s homemade play dough (as an activity with take-home containers for guests)*
  • $75 – 150 Programming/music/class/activity*
  • $75 – 150 Themed Activity*
  • $TBD Character visit*

* Pending availability and must be requested, arranged, and confirmed in advance.

What's the Basic Setup?

Below is our typical set up, but as the host you are welcome to arrange tables as you see fit!
  • Entry/Check-in area
    • 2 - regular white cafe tables and/or 1 - folding table (raised high) for any beverages and/or snacks, etc. you'd like to have available before cake time
    • 1 - folding table or the counter top for party favors/gifts
  • In the party room
    • 1 or 2 – 2x4ft Folding table in the party room (can be high/med/low, your call!!)
    • 4 - low blue kids tables + 20 chairs (usually set up in a single long row)
    • 2 - high chairs we can have in there for the wee ones
    • 4-5 - extra wooden kids chairs if needed for extra seating
  • Just outside the party room (we move the reading nook and bump the gate/wall out for additional seating/food area)
    • 1 - folding table for snacks/bevs you'd like to have available before cake time
    • 2-3 - white cafe tables w/ 2-3 chairs each for extra seating
  • The Play Area
    • Shoes are not allowed in the play area, we require socks for adults (socks are optional for children)*
    • Food is not allowed in the play area and must remain in the check-in area or the designated party room
    • Beverages with lids (or non-staining/water) are OK in the play area
    • For parties we typically move the reading nook across to the other side of the play room so we can bump out the gates in front of the party room, otherwise the layout is similar to the way it is during open play
    • Please ask guests to supervise their children at all times and to be respectful of the equipment and help encourage children to walk (especially the bigger kiddos)
    • Our staff member will notify the host if they see unsafe activities, but should not be relied upon to supervise the children
    • The host may be charged for damage to property and equipment that goes beyond basic or appropriate use
    • If you choose to add the bounce house (usually set up in the largest classroom) please ensure parents are supervising their children or designate someone to keep an eye on it for safety
    • If you have a special activity or craft that requires a designated area within the space, please make sure to discuss that with us so we can help recommend an appropriate location
    • The room in the far, back, right corner has a gate in front of it and has activities for slightly older children that may be choking hazards to babies (like small legos)

What Info do we need from the Host?

Guest of Honor’s Info - We will put a welcome sign on the first floor to tell guests to go to the 3rd floor. You are welcome to bring balloons to attach to it. Please let us know the name and info you would like us to write on the sign (i.e. correct spelling of name/nick name, age, etc.):
  • Child’s Name:
  • Age:

Your Party Details/Plan - So we can prepare the staff, please let us know what your plans and expectations are for the following:
  • Expected Number of Guests:
    • Kids
    • Adults
  • Planned Activities (do you need help with anything special?)
  • Music – let us know if you have any special requests… we can put on a kids Pandora station or if you have a playlist/preferred station our staff member can show you how to connect to the Sonos speakers.


Other FAQs & Tips

We'll keep adding to this list so let us know if you try something we have listed and/or a good experience with another local resource and we'll add it to the list!!
  • Balloons
    • Helium Tanks
      • Party City
      • Target
      • Amazon
    • Filled Balloons and/or will fill yours for a fee
      • Crosby’s
      • CVS (might be only for the Mylar ones you buy there)
  • Catering/Platters/Pizza
    • Bagel World
    • Evan’s Deli (bagel trays, fruit platters, sandwiches, etc.)
    • Maria’s Gourmet
    • Whole Foods
  • Food Ideas
    • Morning Parties
      • Bagels, pastries, donuts, lox
      • Fruit bowl/platter/skewers
      • Coffee & Mimosas for adults
      • Sandwich platter (towards the end)
    • Afternoon / Evening Parties
      • Pizza
      • Sandwich platter
      • Veggie platter
      • Pretzels, chips, gold fish, pirates booty, etc.



Photos for Ideas

40 Tioga Way, Marblehead MA / marbleheadparenting@gmail.com / 781-990-5254**
**During COVID we are only onsite during scheduled activities, email is preferred**
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